Open House Sign-In Sheet: Free, Printable, With a QR Code

What should an open house sign-in sheet include?

A sign-in sheet has one job: tell you who came, and how to reach them afterward. That takes less than most templates ask for.

• At the top: the property address, the date and time, and your name and brokerage. Visitors see whose open house it is, and the sheet is still identifiable when it's in a stack on your desk a month later.
• Name, and one way to reach them. Phone and email are both on by default, but many visitors will fill in only one. That's enough.
• "Working with an agent? Who?" This tells you who to follow up with yourself and who to reach through their agent.
• "How did you hear about it?" Optional. Turn it on if you want to know whether the sign in the yard, the portals or your social posts brought people in.

What to leave off

Leave off anything about who will live in the home: whether they have children, their age, marital status, religion, national origin, or disability. Those answers don't help you follow up, and the Fair Housing Act makes it unlawful "to make, print, or publish... any notice, statement, or advertisement, with respect to the sale or rental of a dwelling that indicates any preference, limitation, or discrimination based on race, color, religion, sex, handicap, familial status, or national origin" (42 U.S.C. 3604(c)). Many states and cities protect more classes than that. A sheet that asks only for contact details and representation stays clear of the question.

The same rule applies to the listing description and the flyer on the counter. Our fair housing word checker screens a description against HUD's own advertising guidance.

Keeping the sheet private

A paper sheet shows every earlier visitor's name and phone number to the next person who picks up the pen. If that bothers you or your seller, keep the clipboard with you and hand it to each visitor, or cover filled rows with a sheet of paper. Take the sheets with you when you lock up; they shouldn't stay in the seller's house.

What the QR code does (and doesn't)

The QR code opens the link you entered, such as the listing's own website. Visitors can scan it on the way out and keep the photos, the details and your contact information on their phone, which is more useful to them than a flyer that ends up in the car. It does not collect sign-ins: contact details still go on the paper. If the listing has its own website with a contact form, some visitors will reach you from there later.

When do agents hold open houses? What our data shows

Agents on My Single Property Websites can publish open-house dates on a listing's website, in their own words. We analyzed every one on listing sites created from January 2022 through early October 2026 (pulled October 10, 2026). Of 5,711 listing sites, 239 (4.2%) listed at least one open house, with 320 dates between them. We counted only the dates whose day or time we could read without guessing.

So the typical open house in our data is two hours on a weekend, most often Saturday, starting between 11 a.m. and 1 p.m. (72% of the dates with a time). This is when agents scheduled them, not how many people came; we don't have attendance numbers, and your market may differ.

Common questions

What should an open house sign-in sheet include?

The property address and date at the top, your name and brokerage, and columns for each visitor's name, phone or email, and whether they're working with an agent. A "How did you hear about it?" column is worth adding if you want to know which marketing brought people in.

What questions should you leave off an open house sign-in sheet?

Anything about who will live in the home: children, age, marital status, religion, national origin or disability. The Fair Housing Act makes it unlawful to print any notice or statement about the sale of a home that indicates a preference based on familial status, religion, national origin, disability, race, color or sex, and many states protect more classes, such as age or marital status. Those answers don't help you follow up anyway.

Does the QR code collect sign-ins?

No. The QR code on this sheet opens whatever listing link you enter, such as the listing's own website, so visitors can keep the photos and details. Contact details still go on the paper sheet.

What day and time do agents hold open houses?

In 290 open-house dates that agents published on My Single Property Websites listing sites created from 2022 through October 2026, 49% were on a Saturday and 38% on a Sunday. Of the 213 with a clear start and end time, 72% started between 11 a.m. and 1 p.m., and 59% ran two hours.

How long should an open house be?

Two hours is the most common length in our data: of 213 open houses agents scheduled with a start and end time, 59% ran two hours, 30% ran three and 6% ran four. Pick the length that covers the hours buyers in your market are out looking.

Sources

• Fair Housing Act §804(c), 42 U.S.C. 3604(c).
• My Single Property Websites listing data: open-house dates on the 5,711 listing sites created January 1, 2022 to October 10, 2026, pulled October 10, 2026. Dates are free text typed by agents; we counted a day only when the text named it or gave a full date with the year, and a time only when it gave a start and an end with a.m. or p.m.

Related: What to put on a single property website · Fair housing word checker · How many photos can you put on the MLS? · Guides